Some Key Project Manager Actions and their impact in terms of results.
There are twenty key actions organized according to their support of the five essential project management lifecycle phases: Initiating, Planning, Executing, Monitoring & Controlling and Closing
|Results of Successful Performance|
1. Demonstrate project need and feasibility.
A document confirming that there is a need for the project deliverables and describing, in broad terms: the deliverables, means of creating the deliverables, costs of creating and implementing the deliverables, benefits to be obtained by implementing the deliverables.
2. Obtain project authorization.
A “go/no go” decision is made by the sponsor.
3. Obtain authorization for the phase.
A “go/no go” decision is made by the sponsor which authorizes the project manager to apply organizational resources to the activities of a particular phase
4. Describe project scope.
Statement of project scope
5. Define and sequence project activities.
An activity list (list of all activities that will be performed on the project)
6. Estimate durations for activities and resources required.
Estimate of durations (time required) for each activity and assumptions related to each estimate
7. Develop a project schedule.
Project schedule in the form of Gantt charts, network diagrams, milestone charts, or text tables
8. Estimate costs.
Cost estimates for completing each activity
9. Build a budget and spending plan.
A cost baseline or time-phased budget for measuring/monitoring costs
10. Create a formal quality plan. (optional)
Quality management plan, including operational definitions
11. Create a formal project communications plan. (optional)
A communication management plan, including:
12. Organize and acquire staff.
Role and responsibility assignments
13. Identify risks and plan to respond. (optional
A document describing potential risks, including their sources, symptoms, and ways to address them
14. Plan for and acquire outside resources. (optional)
Procurement management plan describing how contractors will be obtained
15. Organize the project plan
A comprehensive project plan that pulls together all the outputs of the preceding project planning activities
16. Close out the planning phase.
A project plan that has been approved, in writing, by the sponsor A “green light” or okay to begin work on the project
17. Revisit the project plan and re-plan if needed.
Confidence that the detailed plans to execute a particular phase are still accurate and will effectively achieve results as planned.
18. Execute project activities.
Work results (deliverables) are created.
19. Control project activities.
Decision to accept inspected deliverables
20. Close out project activities.
Formal acceptance, documented in writing, that the sponsor has accepted the product of this phase or activity.